After a year of running Metakgp we came to consensus that we need to add some structure to Metakgp to keep it going (see Tyranny of Structurelessness). The structure we came up with is that there will be three maintainers of Metakgp, who will coordinate the community and projects and take administrative decisions if required. The initial three maintainers have a term of one year, eight months, and four months. After the first election the term for each maintainer is one year, with term of one maintainer expiring every four month and hence election being conducted every four month to fill that post. This ensures that the whole team of maintainers don't changed in one election.

History

The first elections were supposed to be conducted in May 2016 but only two candidates came up Vivek Rai and Harsh Gupta and the role of a maintainer was never formally given to anyone. The election which was supposed to happen in October 2016 never happened. In March 2017 election the community elected its first three maintainers, Naresh R, Nishant Nikhil and Ayush Goyal having a term for whole year, 8 months and 4 months respectively.

Current maintainers

Role of maintainers

Lead the community towards growth
Coordinate between Metakgp projects
Increase content on the wiki
Take administrative decisions if required
Increase public participation
Collaborate with other communities which share goals with Metakgp i.e. act as a liaison
Maintain GitHub organization repository and their access to collaborators/other developers

Other roles

Regular posts on social media and promotion of content and projects
Invite people to join Metakgp

Who can vote

Anyone who has contributed to the wiki
Anyone who has donated to the wiki
Anyone who has contributed to any of the Metakgp project

The voters list will be compiled by the election coordinator and will be publicly announced few days before the election.

Who can contest

Any person who is a student of IIT KGP for their entire term as maintainer is eligible. This includes first years, PG students or people who have not contributed to the wiki.

The nominees need to send their names, introduction and statement of purpose to the election coordinator before the deadline.

Guideline for the Statement of Purpose (SOP)

One of the SOP format you can use is:

About me (Give introduction, what year, what department, briefly what have you done at Metakgp and outside, description of any leadership role you might have taken (not a requirement)).
Details of Contributions to Metakgp
Wiki edits
Code contributions
Other contributions
Vision for Metakgp
What is Metakgp according to you
Maybe things which are right/wrong in the present scheme of things
What do you want it to be
Plans and proposals as a maintainer

See User:Amrav/Minimum Viable Maintainer, User:Amrav/SCAMP and User:Icyflame/Unsolicited advice to future maintainers for advice on writing maintainer proposals.

Election Coordinator (EC)

Prepare voters list in accordance with rules of eligible voters
Ensure that a working electoral platform is used and understood by voters
Prepare election timeline agreed upon by the community and incumbent maintainers, though final dates are to be decided by EC only
Adhere to timeline of elections
Conduct a fair election

EC is nominated by previous EC. EC is not eligible to contest the election.

List of Election Coordinators

Voting Software

The current choice of voting software is Condorcet Internet Voting Service (http://civs.cs.cornell.edu/), it is a web hosted implementation of a ranked voting system and can be used to determine multiple winners. Conservancy Voting Software Repository mentions other voting softwares but they don’t appear to be suitable for the following reasons:

Helios Voting (https://vote.heliosvoting.org/) - Requires Google or Facebook; Doesn’t implement ranked voting; not sure if it can be used to determine multiple winners
Evote (https://github.com/mdipierro/evote) - Requires self hosting
Apache STeVe (https://steve.apache.org/) - Requires self hosting

Who has access to what?

People with admin access to the wiki

People with admin access to the Facebook account

Arpit Bhardwaj
Athitya Kumar
Ayush Goyal
Harsh Gupta
Himanshu Mishra
Kaustubh Hiware
Naresh R
Nevin Valsaraj
Nishant Nikhil
Shivam Kumar Jha
Siddhart Kannan
Vivek Aithal
Vivek Rai
Vikrant Varma

People with sudo access to the server

Arpit Bhardwaj
Chirag Ghosh
Harsh Khandeparkar
Rajiv Harlalka
Rohan Barsagade

See http://askubuntu.com/a/611607/421703

Have an idea and need sudo access to make it happen? Contact Ayush Goyal (@defcon on Slack).

Owner of various google groups

https://groups.google.com/forum/#!forum/metakgp: Harsh Gupta, Siddharth Kannan, Vikrant Varma, Vivek Rai

https://groups.google.com/forum/#!forum/metakgp-admin: Nishant Nikhil, Harsh Gupta, Siddharth Kannan, Vikrant Varma, Vivek Rai

https://groups.google.com/forum/#!forum/metakgp-announce: Athitya Kumar, Ayush Goyal, Harsh Gupta, Nishant Nikhil, Vikrant Varma, Vivek Rai

Owner of github organization

Arpit Bhardwaj
Ayush Goyal
Chirag Ghosh
Harsh Gupta
Harsh Khandeparkar
Naresh R
Nishant Nikhil
Rajiv Harlalka
Rohan Barsagade
Vikrant Varma
Vivek Aithal
Vivek Rai

Metakgp:Governance

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